PRIVACY POLICY

1. General Provisions

Bulgakov’s Charity Foundation “Concern for the Future” (hereinafter referred to as the “Foundation,” “we,” “us,” or “our”) respects the privacy of every individual and is committed to protecting personal data in accordance with applicable Ukrainian legislation.

This Privacy Policy explains how we collect, use, process, store, disclose, and protect personal information obtained through our official website, https://www.bulgakovcf.org.ua/ (hereinafter referred to as the “Website”), and through our interactions with donors, partners, volunteers, beneficiaries, and other individuals.

We process personal data in accordance with the Law of Ukraine “On Personal Data Protection” and other applicable Ukrainian laws and regulations.

2. Data Controller Information

Organization: Bulgakov’s Charity Foundation “Concern for the Future”

Ukrainian legal name: Благодійна організація «Благодійний фонд Булгакова «Турбота про майбутнє»

Registration Number (EDRPOU): 44751339

Email: bulgakov.cf@gmail.com

Website: https://www.bulgakovcf.org.ua/

The Foundation acts as the data controller for personal information processed within the scope of its charitable activities and determines the purposes and methods of such processing.

3. Personal Information We Collect

Depending on how you interact with the Foundation, we may collect and process the following categories of personal information:

• First name, last name, and patronymic, where applicable.
• Telephone number and email address.
• Information voluntarily submitted through contact forms or other communication channels.
• Donation and transaction information made available to the Foundation by banks or payment service providers.
• Information necessary to organize and provide charitable or humanitarian assistance.
• Technical information, including IP addresses, browser types, device information, and cookies, where such technologies are used on the Website.

As part of our humanitarian programs, we may also collect additional information necessary to assess beneficiaries’ needs, coordinate assistance, and meet reporting obligations.

Sensitive personal information, including health-related information, disability status, or other protected data, is processed only where an appropriate legal basis exists and in accordance with applicable legal requirements.

We aim to collect only the personal information that is reasonably necessary for specific and legitimate purposes.

4. Purposes of Personal Data Processing

We may use personal information for the following purposes:

• Responding to inquiries, requests, and messages.
• Organizing and implementing charitable and humanitarian projects.
• Providing humanitarian, financial, material, and other forms of charitable assistance.
• Communicating with donors, partners, volunteers, and beneficiaries.
• Processing donations and maintaining financial and accounting records.
• Preparing reports required by law or applicable charitable programs.
• Providing updates about the Foundation’s activities where a valid legal basis exists.
• Maintaining the functionality, security, and performance of the Website.
• Complying with applicable legal and regulatory obligations.

Personal information will not be used for purposes incompatible with those for which it was originally collected.

5. Legal Basis for Processing Personal Data

We process personal data only where permitted by applicable law.

Depending on the circumstances, the legal basis may include:

• The individual’s consent.
• Compliance with legal obligations.
• The necessity of entering into or performing an agreement involving the individual.
• The legitimate interests of the Foundation or third parties, provided that the individual’s rights and freedoms are respected.
• Other legal grounds established by Article 11 of the Law of Ukraine “On Personal Data Protection.”

Providing personal information through the Website is generally voluntary. However, certain information may be necessary to process requests, provide assistance, or comply with legal obligations.

6. Sharing Personal Information with Third Parties

The Foundation does not sell personal information.

We may share personal data with third parties where a valid legal basis exists, including:

• Partner charitable and humanitarian organizations when necessary to coordinate and deliver assistance.
• Banks and payment service providers for processing charitable donations.
• Technical service providers responsible for Website hosting, maintenance, and security.
• Government authorities or other authorized bodies where disclosure is required by applicable law.

When personal information is shared, the Foundation takes appropriate measures to protect its confidentiality and security.

7. Charitable Donations and Payment Processing

The Website may provide bank account details, payment links, or other methods for making charitable contributions.

When donations are made through third-party payment systems, personal and financial information may be processed directly by the relevant banks or payment service providers under their own privacy policies.

The Foundation processes only the donation-related information lawfully available to it and necessary for accounting, reporting, and donor communication.

8. Cookies and Similar Technologies

The Website may use cookies and similar technologies to ensure proper functionality, remember user preferences, analyze Website traffic, and improve user experience.

Depending on the Website’s configuration, these technologies may include:

• Essential cookies required for basic Website functionality.
• Functional cookies used to remember preferences.
• Analytics cookies used to understand Website usage and performance.

Users can manage or disable cookies through their browser settings.

Where applicable law requires consent for certain categories of cookies, those cookies will be used only after the necessary consent has been obtained.

9. Personal Data Security

The Foundation takes appropriate organizational and technical measures to protect personal information against:

• Unauthorized access.
• Unlawful processing or misuse.
• Accidental loss or destruction.
• Unauthorized disclosure.
• Unauthorized modification or distribution.

Access to personal information is restricted to authorized individuals who require such access to perform their responsibilities.

Although we take reasonable precautions to protect personal data, no method of electronic transmission or storage can be guaranteed to be completely secure.

10. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or to comply with applicable legal requirements.

Once the relevant retention period has expired, personal data will be securely deleted, destroyed, or anonymized unless continued retention is legally required or otherwise permitted.

11. Your Privacy Rights

Under Article 8 of the Law of Ukraine “On Personal Data Protection,” individuals have rights concerning their personal information, including the right to:

• Obtain information about the sources, location, and purposes of processing their personal data.
• Receive information about the conditions under which their personal data may be accessed.
• Access their personal information.
• Request the correction or deletion of personal information where permitted by law.
• Object to the processing of their personal data in accordance with applicable legal procedures.
• Withdraw consent where processing is based on consent.
• Submit complaints to the Ukrainian Parliament Commissioner for Human Rights or seek judicial protection.
• Exercise other rights provided under applicable Ukrainian legislation.

To exercise your rights or submit a privacy-related request, please contact us at:

bulgakov.cf@gmail.com

12. Protection of Humanitarian Aid Beneficiaries

The Foundation recognizes the importance of protecting the privacy and dignity of individuals receiving humanitarian assistance, particularly:

• Internally displaced persons.
• Children and families affected by armed conflict.
• Persons with disabilities.
• Individuals experiencing difficult life circumstances.
• Other vulnerable individuals and communities.

Photographs, videos, personal stories, and other information that may identify beneficiaries are published only where an appropriate legal basis exists and applicable legal requirements are satisfied.

We seek to avoid disclosing information that could compromise the safety, dignity, privacy, or well-being of individuals receiving assistance.

Special care is taken when processing information concerning children and other vulnerable persons.

13. Third-Party Websites and Services

Our Website may contain links to third-party websites, social media platforms, messaging services, payment systems, and partner organizations.

The Foundation is not responsible for the privacy practices or content of external websites.

We encourage users to review the privacy policies of third-party services before providing personal information.

14. International Data Transfers

In certain circumstances, personal information may be processed or transferred outside Ukraine, including when working with international humanitarian partners or using technology service providers operating in other countries.

Any such transfer will be carried out in accordance with applicable Ukrainian data protection legislation and subject to appropriate legal and security safeguards.

15. Changes to This Privacy Policy

The Foundation reserves the right to update or amend this Privacy Policy to reflect changes in legislation, Website functionality, organizational activities, or personal data processing practices.

The latest version will be published on the Foundation’s official Website with an updated revision date.

We encourage visitors to review this page periodically.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact:

Bulgakov’s Charity Foundation “Concern for the Future”

Email: bulgakov.cf@gmail.com

Website: https://www.bulgakovcf.org.ua/

We will review and respond to privacy-related requests in accordance with the procedures and time limits established by applicable Ukrainian legislation.